> ## Documentation Index
> Fetch the complete documentation index at: https://krisper.tryx.space/llms.txt
> Use this file to discover all available pages before exploring further.

# Expense

> Record and track your shop's business expenses, from creation through approval to payment.

An **Expense** records money your shop has spent — for supplies, bills, or any other business cost — tracked from creation through approval and payment.

<Note>
  You need at least one shop before you can add an expense — see [Shop](/business-module/shop).
</Note>

<Steps>
  <Step title="Open Business → Expense">
    The dashboard shows Total Amount, Total Count, This Month Amount, and This Month Count, along with every expense recorded so far. Use the **Shop**, **Expense Type**, **Expense Category**, **Payment Method**, **Status**, **Start Date**, and **End Date** filters, with **Reset** / **Apply**, to narrow the list down.

    Each row shows the Shop Name, Amount, Category, Expense Type, Payment Method, Bill Date, Status, and actions to view, edit, or delete.
  </Step>

  <Step title="Click + Add Expense and fill in the details">
    | Field                         | Required? | What to enter                                                      |
    | ----------------------------- | --------- | ------------------------------------------------------------------ |
    | **Shop**                      | Yes       | Which shop this expense belongs to — can't be changed once created |
    | **Amount**                    | Yes       | How much was spent                                                 |
    | **Expense Type**              | Yes       | The kind of expense                                                |
    | **Expense Category**          | Yes       | The category this expense falls under                              |
    | **Payment Type**              | Yes       | How it was paid                                                    |
    | **Bill Date**                 | Yes       | Defaults to today                                                  |
    | **Description**               | Yes       | Details about this expense                                         |
    | **Receipt / Bill Attachment** | No        | Upload an image or PDF of the receipt                              |

    Save to record the expense — it starts out as **Draft**.
  </Step>
</Steps>

## Approving and Paying an Expense

Click **View Details** on any expense to move it through its stages:

* A **Draft** expense can be **Approved** or **Rejected**.
* An **Approved** expense can be **Rejected**, or marked as **Paid**.

<Warning>
  Deleting an expense can't be undone. Once an expense is Rejected or Paid, it's final too — there's no way to reopen, re-approve, or reverse it, and a Paid expense also can't be edited or deleted.
</Warning>

## Download an Expense Report

<Steps>
  <Step title="Click Download PDF and choose a range">
    | Field                     | Required? | What to enter                                     |
    | ------------------------- | --------- | ------------------------------------------------- |
    | **Shop**                  | No        | Leave as **All Shops**, or pick one specific shop |
    | **Start Date / End Date** | Yes       | The date range to include in the report           |

    Click **Download PDF** to save the report.
  </Step>
</Steps>