> ## Documentation Index
> Fetch the complete documentation index at: https://krisper.tryx.space/llms.txt
> Use this file to discover all available pages before exploring further.
# Inventory Management
> Track stock levels for every product across your shops, and see how much of it is being used over time.
**Inventory Management** is where you record how much stock of each product you have at each shop, and keep an eye on how quickly it's being used up. It works hand-in-hand with the **Product Catalog** — every product you add there can be stocked here.
You need an active Krisper account, with products already added in **Operations → Product Catalog** and at least one active shop, before you can add inventory. If you don't see **Operations → Inventory Management** in your sidebar, contact your account administrator.
The page has two tabs, matching what you'll see in Krisper:
This is the default tab. It shows every product's stock at every shop, and is where you add new stock or top up existing stock.
### Step 1 — Open Inventory Management
In the left-hand sidebar, click **Operations**, then select **Inventory Management**. This opens the **Inventory List** tab by default, showing every stock record added so far.
Use the **Product** and **Shop** filters at the top, with **Reset** / **Apply**, to narrow the list down to a specific product or shop.
### Step 2 — Add inventory
In the top-right corner, click **+ Add Inventory**. A form opens on the right.
Enter the details below and save the form.
| Field | Required? | What to enter |
| ------------ | --------- | ---------------------------------------------------------------------------------------------------------------------------- |
| **Shop** | Yes | Which shop this stock belongs to. Only active shops appear in the list. |
| **Product** | Yes | Which product from the Product Catalog this stock is for. |
| **Quantity** | Yes | How many units you're adding, in the product's own unit of measure (e.g. Piece, Kg) — shown automatically next to the field. |
| **Price** | No | The cost per unit of this stock, used later to work out the amount if you record it as a business expense. |
If you close the Add Inventory form without saving, whatever you'd typed is kept — reopening **+ Add Inventory** restores it, so you don't lose your progress by mistake. Use **Clear Form** if you want to start over instead.
### Step 3 — Record it as an expense (optional)
After saving, Krisper asks **"Do you want to add an expense entry along with creating this inventory?"**
* Click **Yes** to open a pre-filled expense form (shop, and amount worked out as quantity × price) — save it to log the purchase as a business expense.
* Click **No** to just save the stock without creating an expense.
### Understanding the Inventory List
Each row in the list shows how much of a product exists at a shop, and how much of it is left:
| Column | What it shows |
| ---------------------- | ---------------------------------------------------------------------------- |
| **Product** | Product name and its SKU code |
| **Shop** | Shop name and code |
| **Price** | Cost per unit, as entered when the stock was added |
| **Total Quantity** | All the stock ever added for this product at this shop |
| **Used Quantity** | How much has been consumed so far — for example, used up during appointments |
| **Available Quantity** | What's left right now (Total Quantity minus Used Quantity) |
| **Last Modified** | The date this record was last added to or adjusted |
### Viewing details and adjusting stock
Click the eye icon on any row to open **Inventory Details** — basic product info, current stock numbers, and a full history of every stock addition and use for that record.
* Click **Adjust Stock** to top up the quantity for that same product and shop. The shop and product are locked; you just enter how much more you're adding, and Krisper shows you the running total (current + new = total).
* Each stock addition in the history can have its own expense logged individually, using the expense icon next to that entry — useful when you top up stock on different days at different costs.
Once stock has been used (for example, consumed in an appointment), that usage cannot be undone from this page — the Used Quantity is updated automatically wherever the product is consumed.
While the Inventory List shows how much stock you have right now, **Usage Analytics** shows how that stock has actually been used over time — how much, how often, and in which appointments — so you can spot fast-moving products and plan restocking ahead of time.
### Step 1 — Switch to the Usage Analytics tab
At the top of the Inventory Management page, click **Usage Analytics**. Use the **Product**, **Shop**, **Start Date**, and **End Date** filters, with **Reset** / **Apply**, to focus on a specific product, shop, or time period.
### Reading the summary cards
| Card | What it means |
| ---------------------- | ------------------------------------------------------------------- |
| **Usage Records** | How many separate times stock was used, within your current filters |
| **Quantity Used** | The total quantity consumed across those usage records |
| **Avg. Qty / Usage** | The average amount used per single usage record |
| **Total Stock** | The total stock added, across the matching products and shops |
| **Available Quantity** | How much of that stock is still left |
| **Utilization Rate** | The percentage of total stock that has been used so far |
### Usage trend chart
Use the range dropdown above the chart to switch between **Day**, **Last 3 Months**, **Last 6 Months**, and **Year**. The chart plots both the quantity used and the number of usage events over that period, so you can see whether usage is rising or falling.
### Usage records table
Below the chart, every individual usage event is listed:
| Column | What it shows |
| ---------------------- | -------------------------------------------------------------------------------------------- |
| **Product** | Product name and SKU |
| **Shop** | Shop name and code |
| **Quantity Used** | How much stock was consumed in that single event |
| **Available Quantity** | Stock remaining at the time of that record |
| **Appointment Price** | The price of the appointment that used this stock, if it was consumed during one |
| **Notes** | A short description of the usage, including the appointment reference number when it applies |
## Common Scenarios
* **Restocking a shop** — a salon adds 200 pieces of a hair color product to a shop's inventory, and logs the purchase as a business expense in the same step.
* **Seeing what an appointment used** — a customer's hair color appointment consumes stock automatically; Usage Analytics shows exactly which appointment it was, and what that appointment was billed for.
* **Comparing shops** — filtering Usage Analytics by shop and by Last 3 Months to see which shop is going through a product fastest, so more stock can be sent there first.
* **Topping up existing stock** — instead of creating a new record, opening an existing product's details and clicking Adjust Stock to add more of the same product at the same shop, keeping one running total instead of duplicate entries.
## Related pages
Add the products your business uses or sells, and organize them into categories — required before adding inventory for a product.
See how Inventory Management fits alongside the rest of the Operations module.